Our “Real Time” Criminal and Civil record retrieval system allows the user to see and retrieve the exact same information the Clerks of Court utilize in their daily duties all across North Carolina. All statewide Clerks of Court are tied into a host system that is maintained by the Administrative Offices of the Court known as the AOC.

During the course of the day Court personnel enter case data on a standard state approved blank template, this information is then uploaded to the central state repository (AOC) which is then made available on the CrimeNC.com web site. In the industry this information is called “raw data”. Which means much of the information is coded with abbreviations used by law enforcement and court staff. In order to understand the legal verbiage and decipher its meaning CrimeNC.com is supplying a complimentary De-code access that explains the various abbreviations so our clients can better understand the returned criminal records.

When you click on the highlighted text in the below criminal record you will automatically be taken to the sections that descries the abbreviation or reason for the content. If you have any additional information please feel free to email us at support@CrimeNC.com

 910 WAKE                     ICA INQUIRY 01  98CR 123456 FILM:
DISPOSED                      R  S DOB/AGE      CR     FILING DATE: 050198    
 CITATION                     W  M 12345678 DL#:
DOE,JOHN,A                                                 CITA.#: C8410000

1234 MAIN ST                                 TRIAL DATE: 050798  PM
CHARLOTTE NC  28212                          DEF ATTY:             TYP: R
CHG/ARRN OFFN: M POSSESS MARIJUANA UP TO ½ OZ          90-95(D)(4)
 COMPLAINANT: ANDERSON,BILL,W                 CPD ISSUED: 060607   SERVED: 060607
OFFN DATE: 060607    ARRN DATE:         MOTIONS DATE:       DISP DATE: 060907
 CONT. D: 00 S: 00 C: 00 NR: 00                               
                

PLEA VERDICT MOD   FINE    COSTS     REST      JUDGE SMITH-PD  TO-BE-PAID
  GU   GU    JU     $       $         $        
CONV OFFN: M  POSSESS MARIJUANA UP TO ½ OZ    90-95(D)(4)
SENT LEN: 3Y      -        SENT TYPE: C             CONS F/JGMT:

PROB: 4Y                        WITHDRAWN:          APPEALED TO SUPERIOR:
 AREA CD:    ACCD: N HWY:         V LIC:              TRANS TO SUPERIOR:
 CDL: N  CMV: N  HAZ: N   TRP/DIST:    V ST:     V TYP:      APPELLATE:
PROBATION TERMINATED SUCCESSFULLY
              

Identifiers and case numbers
A clerk enters information on his or her work terminal from a variety of documents, such as arrest warrants, traffic tickets and police reports. A case number is assigned, the defendants name is entered along with any identifiers, such as race, date of birth, drivers license number or address, that appear on the documents. Sometimes, there are few identifiers and these fields are left blank. Cases with the notation CR, such as 99CR1234, are cases heard in district court. Cases noted as IF, such as 99IF1234, are generally minor traffic infractions. Cases with the notation CRS, such as 99CRS1234, are cases heard in superior court. Cases can be bound over to superior court from district court. Generally, these are more serious cases, such as felony. In these cases, 99CR1234 becomes 99CRS1234.

Case Disposition
As cases progress through the court, the case disposition is noted by the clerk. For example, the case could be DISPOSED and over with, or PENDING action, such as awaiting a trial date. If the person was called for trial and failed to appear an OFA, Order For Arrest, will be noted. The individual may have been charged with a crime but the police were unsuccessful in serving the warrant, noted by WARRANT RETURNED UNSERVED, or RTNUNSVD, meaning warrant returned unserved.

Trial Dates
The clerk will enter a trial date as the case is called for the court calendar.

Charged Offense / Convicted Offense
An original charge is entered following an arrest or traffic violation and after a warrant for arrest has been issued. The designations F,M,T,IF will appear in this field for Felony, Misdemeanor, Traffic or Infraction. Following the charge is a number referring to what statute violation is involved in this particular case. The convicted offense may be different from the original charge. For example, a person may be charged with Felony Possession of a Controlled Substance. At trial, this could be reduced to a Misdemeanor.

Offense / Disposition Dates
The clerk will note the date of the offense .When and if the case is settled, the clerk notes the disposition date.

Plea and Verdict Codes
Standard abbreviations are used for the pleas and verdicts and are as follows: Plea and Verdict Table

Method of Disposition
The method of disposition (MOD) refers to how a case was disposed. For example, if a jury heard a particular case, it would be given the designation JR. If a case were dismissed by the judge or district attorney, it would be given the designation VD for Voluntary Dismissal.. The following is a full list of the abbreviations used by the clerks: MOD Table

Fines and Costs
Fines, costs and any restitution paid as part of a conviction are entered here.

Sentence Information
If an active sentence is given, it is noted here. A sentence of 24 days is denoted as 24D, 24 months as 24M and 24 years as 24Y. A life sentence is denoted by the letter L.

Case Consolidation
Sometimes cases are consolidated for sentencing. The case number for consolidation is entered here. This will be a case number from the same county as the record in question.

Probation Information
Probation is listed here and, like sentencing, is given in Days, Months and Years. The type of probation is also noted as either Supervised or UN-supervised.

Case Appealed
Cases that result in conviction at the district court level are appealed. The results of the appeal are given in the CRS version of the same case number. For example, if case # 97 CR 123 is appealed to superior court, it will then carry the case number 97 CRS 123.

Clerk's Notes
The clerk enters notes here that reflect a variety of possible actions taken in a particular case. Specific orders by the judge hearing the case are given here. For example, a judge may impose specific conditions for probation or conditions under which a sentence will be served. There are few specific abbreviations used here by the clerks entering the information. The notes are helpful, though, especially in helping us track the progress of a case through the judicial process.